Hello Sir/Madam where is your OBE-based Faculty Course Planning File ?
Ans
“I have one but it not so good. It is also not OBE process-driven. It is indeed not worth boasting about it. Actually, I didn’t get enough time to plan my next course. Summer vacations were few and then there was a lot pending to do. I was aware that I was also to deliver a bridge course before the classes commence but have not taken a professional look at the modules delivered last year. Maybe, this time I will deliver Bridge and Main course on the same lines as last year.
Hindsight, I should have added a new dimension; analytical and problem solving components, case studies, some emerging perspectives on each topic, connected learning skills and competencies to employability pathways. Maybe I should have requested for buying a simulator, subscribed to a virtual lab of IIT-D or K. It is too late to think as classes are about to start. Even if, I add some new content now related to AI or other emerging skills, it might not be truly useful as it won’t be supported by the equipment in the lab. I should have woken up a little earlier and put up my demand to the HOD and included it in the university budget. So let me drop an idea of a forward-looking reform, this year” 😌
Q But on a second thought. why do you think I need to Plan my course? I know my course so well.
Ans: Fundamentals yes, but knowledge and skills are not static. You’re also not static. You’re constantly learning n’ developing higher levels of skills and growing into a better teacher. Aren’t you ? If not, abandon the plan, right away.
Q What can help me Plan my Course in the future ?
Ans An e-Faculty file is one very potent thrust to cross the barrier-the status quo in content n’ effective teaching-learning tools. So, make ‘e-Faculty Course File’. One better way of making Faculty Course File (FCF) is not to choose some spare time at the end of year but keep building it as you keep learning and delivering your course.
Q What will make my FCF truly taking pride in ?
Ans
1. Self actuation is the MANTRA. Not to expect someone breathing down your neck to make FCF.
2. Plan a bridge course. You have a diverse students population; shouldn’t run away from the hard realty. Revise an earlier one, if made.
3. Do endeavour to up-skill yourself during vacations. You’re a good teacher. Take pride in becoming better.
4. Make e-Faculty file (not by pen) so that you can continuously amend it and improve it. Knowledge is evolving and dramatically so.
5. Develop 2 to 4 pages of content notes on each topic/session of 60 minutes, divided into meaningful sections/parts, and supported it with various examples/exercises, well in advance and refresh the same annually. After all, a structure is still required even if you wish to give a world of experience, mix collaborations, expose students to new perspectives and give flight to students queries and views. Your sessional content can become your students’ guidance notes. These notes should supplement LMS.
6. Revisit and refine your own topic/session content before you start for your institute. You can only hold your self esteem high if you’re able to inspire your students, and decidedly better accomplished.
7. File to have a detailed Assessment Plan. Align students tests, assessments and experiential learning with the laid down competencies (to be known to students), thus ultimately leading to attainment of set COs and POs.
8. It can potentially be a good practice to give opportunity to each course Faculty presenting its FCF before Department’s weekly labs and seek inputs of the peers.
9. A high impact FCF by each teacher would create a distinctive edge for the Departments and University to demonstrate their faculty commitment to advance planning to quality teaching-learning to the outside world.
Summarised FCF structure: (a) A coverpage, (b) table of contents (c) Faculty foreword on the course relevance (d) course structure with scheme, objectives, table of units developed into BT to COs, Assessment Plan, Pedagogy (e) Overall Course plan with topics and schedule of teaching (f) Each topic-lesson Plan divided into meaningful 7 to 8 sub-parts with timings allocated and each such topic having 2 to 4 pages of topic content (g) faculty course exit feedback (h) Overall Course outcome (level) achieved in a given semester in a stated threshold.
👉🏿Ideally, one faculty develops FCF of 90 to 100 e-pages (inclusive of 70 to 80 pages of topic/session plans) and after approval turns into a model file for others to emulate.
-Prof JR Sharma :-Often small quality process steps make big differences in outcomes
[6:43 am, 14/7/2026] Sharma: Registrars to self-check their administrative score -80% of the following notifications if issued on regular frequency and also if oversaw cells and committees functions, should be taken as a profound achievement.
Caveat:-Follow what’s laid down in the Statutes n’ Ordinances or else incorporate the following, duly approved by the BOM in your Ordinances:-
1. Academic & Administrative Audit of university n’ departments (External) – At least, once in 2 to 3 years. A board to be ordered by the Registrar and executed through the Dir IQAC. Check if previous AAA points for improvement by all concerned were acted upon. IQAC developed annual ATR on earlier AAA be perused by the Registrar and put up in the BOM.
2. Energy Audit (External BEE accredited agency) : At least, once in 3 years. Similar action on its earlier audit ATR, as above.
3. Green / Environment Audit (External by Govt approved NABCB agencies). At least once in 3 years. Similar action on its earlier audit ATR.
4. Fire & Infra Safety Audit (External Fire Department)-Annually. Similar ATR of earlier audit.
5. Notification of SOP on Security of digital Information systems, safety of personnel and equipment, including physical, academic infrastructure and electronic machinery, with a strong inbuilt system of weekly, monthly and annual physical inspection/audit.
6. Issuance of notification for meeting on Anti-ragging and Anti Squads.
Other Audits and Boards
1. Financial internal and external audits as per Financial Policy. By the CAO
2. Annual Stock-taking by a Board of Officers for movable and immovable property, including depreciation as per policy-By Registrar
3. A Board of Officers for Purging of Documents and Records as per policy -Annual-By Registrar
4. Annual Board of Officers for Annual Stock taking of library-By Registrar
Mandatory Committees Registrar must ensure that notifications to form the following committees are issued together with composition and operational clauses of functionality of each committee. Each committee must stay operational with frequency of meetings as laid down in statute, and in no case, less than two meetings held, annually with Agenda and MOMs record maintained. The members should be rotated/substituted as provided for.
1. Students Grievances Redressal Committee
2. Ombudsperson
3. Internal Complaints Committee
4. Anti-Ragging Committee
5. Anti-Ragging Squad
6. Equal Opportunity Cell
7. SC/ST Cell with a policy
8. PwD Cell with a policy
9. IQAC with a policy
10. Board of Studies
11. Academic Council
12. Finance Committee
13. Executive Council/Board of Management
14. Governing Body
15. Examination Committee/Board
16. Research Ethics-related committees (where applicable)
17. Students Council.
18. Research Advisory Committees in Departments.
*The following committees are useful but are not as such made mandatory by the UGC. Registrar to notify together with composition and operating instructions (except for those purely led by students).
* Admission Committee
* IDP Strategic and Monitoring Committee.
* Disciplinary Committee
* Scholarship Committee
* Hostel Committee
* Library Committee
* Sports Committee
* Canteen Committee
* Professional societies and Hobby club committees
* Innovation, Incubation and Entrepreneurship Development Cell
* Alumni Association Committee
* Placement and Internship Committee
* Intellectual Property Rights Cell
* Research Promotion Committee /Cell
* Career Counselling Cell
👉🏿The most critical part of all above bodies, cells and committees is that these should hold at least 2 meetings in a year and record of Agenda and Minutes of Meetings kept on e-mail record.
By : Prof JR Sharma
