Registrars to self-check their administrative score -80% of the following notifications if issued on regular frequency and also if oversaw cells and committees functions, should be taken as a profound achievement.
Caveat:-Follow what’s laid down in the Statutes n’ Ordinances or else incorporate the following, duly approved by the BOM in your Ordinances:-
1. Academic & Administrative Audit of university n’ departments (External) – At least, once in 2 to 3 years. A board to be ordered by the Registrar and executed through the Dir IQAC. Check if previous AAA points for improvement by all concerned were acted upon. IQAC developed annual ATR on earlier AAA be perused by the Registrar and put up in the BOM.
2. Energy Audit (External BEE accredited agency) : At least, once in 3 years. Similar action on its earlier audit ATR, as above.
3. Green / Environment Audit (External by Govt approved NABCB agencies). At least once in 3 years. Similar action on its earlier audit ATR.
4. Fire & Infra Safety Audit (External Fire Department)-Annually. Similar ATR of earlier audit.
5. Notification of SOP on Security of digital Information systems, safety of personnel and equipment, including physical, academic infrastructure and electronic machinery, with a strong inbuilt system of weekly, monthly and annual physical inspection/audit.
6. Issuance of notification for meeting on Anti-ragging and Anti Squads.
Other Audits and Boards
1. Financial internal and external audits as per Financial Policy. By the CAO
2. Annual Stock-taking by a Board of Officers for movable and immovable property, including depreciation as per policy-By Registrar
3. A Board of Officers for Purging of Documents and Records as per policy -Annual-By Registrar
4. Annual Board of Officers for Annual Stock taking of library-By Registrar
Mandatory Committees Registrar must ensure that notifications to form the following committees are issued together with composition and operational clauses of functionality of each committee. Each committee must stay operational with frequency of meetings as laid down in statute, and in no case, less than two meetings held, annually with Agenda and MOMs record maintained. The members should be rotated/substituted as provided for.
1. Students Grievances Redressal Committee
2. Ombudsperson
3. Internal Complaints Committee
4. Anti-Ragging Committee
5. Anti-Ragging Squad
6. Equal Opportunity Cell
7. SC/ST Cell with a policy
8. PwD Cell with a policy
9. IQAC with a policy
10. Board of Studies
11. Academic Council
12. Finance Committee
13. Executive Council/Board of Management
14. Governing Body
15. Examination Committee/Board
16. Research Ethics-related committees (where applicable)
17. Students Council.
18. Research Advisory Committees in Departments.
*The following committees are useful but are not as such made mandatory by the UGC. Registrar to notify together with composition and operating instructions (except for those purely led by students).
* Admission Committee
* IDP Strategic and Monitoring Committee.
* Disciplinary Committee
* Scholarship Committee
* Hostel Committee
* Library Committee
* Sports Committee
* Canteen Committee
* Professional societies and Hobby club committees
* Innovation, Incubation and Entrepreneurship Development Cell
* Alumni Association Committee
* Placement and Internship Committee
* Intellectual Property Rights Cell
* Research Promotion Committee /Cell
* Career Counselling Cell
👉🏿The most critical part of all above bodies, cells and committees is that these should hold at least 2 meetings in a year and record of Agenda and Minutes of Meetings kept on e-mail record.
By : Prof JR Sharma
